Receive 30% Off May Courses!

written by: Admin on March 27th, 2015

30-percent-off-discount-sale-icon_2With the summer season approaching, we know how difficult it can be to stay motivated. Although training may not be at the top of your list, its becoming increasingly important to stay ahead of the game and continually refresh your skills in order to maintain a competitive advantage.

To help keep the momentum going, we’re offering 30% our May 2015 training sessions.

Register online or mention code MAY30 to receive 30% off your registration. 

For more information and a list of available courses and sessions, please visit www.aspe-sdlc.com/may30.

 

How To Reindex a SharePoint 2013 – List or Library

written by: Tom Robbins on April 14th, 2015

When people search for content on your SharePoint sites, what’s in your search index determines what they’ll find. The search index contains information from all documents and pages on your site.

The search index is built up by crawling the content on your SharePoint site. The crawler picks up content and metadata from the documents in the form of crawled properties. To get the content and metadata from the documents into the search index, the crawled properties must be mapped to managed properties. Only managed properties are kept in the index. This means that users can only search on managed properties.

When you have changed a managed property, or when you have changed the mapping of crawled and managed properties, the site must be re-crawled before your changes will be reflected in the search index. Because your changes are made in the search schema, and not to the actual site, the crawler will not automatically re-index the site. To make sure that your changes are crawled and fully re-indexed, you must request a re-indexing of the site. The site content will be re-crawled and re-indexed so that you can start using the managed properties in queries, query rules and display templates.

You can also choose to only re-index a document library or a list. When you have changed a managed property that’s used in a library or list, or changed the mapping of crawled and managed properties, you can specifically request a re-indexing of that library or list only. All of the content in that library or list is marked as changed, and the content is picked up during the next scheduled crawl and re-indexed.

Manually request crawling and re-indexing of a site, a library or a list

In SharePoint Online, content is automatically crawled based on a defined crawl schedule. The crawler picks up content that has changed since the last crawl and updates the index. In some cases, you may want to manually request crawling and full re-indexing of a site, a document library, or a list.

Re-index a Site

 WARNING    Re-indexing a site can cause a massive load on the search system. Don’t re-index your site unless you’ve made changes that require all items to be re-indexed.

  1. On the site, click Settings > Site Settings.
  2. Under Search, click Search and offline availability.
  3. In the Reindex site section, click Reindex site.
  4. A warning appears, click Reindex site again to confirm. The content will be re-indexed during the next scheduled crawl.

Re-index a document library or a list

  1. On the site, go to the list or library that you want to re-index.
  2. In the ribbon, click the Library tab or the List tab.
  3. In the Library ribbon, choose Library Settings, or, in the List ribbon choose List Settings.
  4. On the Settings page, under General Settings, choose Advanced settings.
  5. Scroll down to Reindex Document Library or Reindex List, and click the button. The content will be re-indexed during the next scheduled crawl.

 

How to Remove the “White Space” Border Around Web Parts on a Web Page

written by: Tom Robbins on April 13th, 2015

Students in my class this past week asked me how to remove white space from around web parts in a web part page.  Actually students have asked me this in other classes as well so I figured it was time to do a blog post about it.  For Site Owners SharePoint is designed to be quick and easy to get sites up and running without much knowledge of web design or HTML.  But sometimes without that knowledge, it can be a little frustrating to get the look and feel you want to design really great looking Team and Project sites.

Take a look at the following mock up of an example home page.  You see all the white space around the web parts.  This takes up way too much expensive real estate on a page.  Now, a web designer can do anything with code and tags and html and such, but for a Site Owner we shouldn’t have to know how to do all of that.  Certainly those skills can be acquired over time, but when there is so much to learn in the beginning, code is certainly something that we shouldn’t have to know.

BEFORE: Notice all the white space

to

AFTER: White space has been minimized

to1

To accomplish this, open the web part page in edit view and add the following HTML <style> tag to a Content Editor web part on the page.  You do this by adding the CEWP to the page.  Click your cursor in the web part and on the Format Text ribbon, choose Edit Source.  Add the follow <style> tag as shown below and then click OK.

to2

That will change the border spacing (as you can probably figure out from the tag text.

OK, that’s it for this week.  Hope this helps you out.  Stay turned for more tips and tricks in future blog posts.

 

Web Seminar Recap: SharePoint No Code Solutions: Tips and Tricks and Some Really Cool Things

written by: Jennifer Johnson on April 10th, 2015

SharePoint is an Enterprise Collaboration platform which drives organizational engagement and allows teams to work on information together in a central portal. We often get this question from students: “Where do I go next… Is there a class where we can just talk about advanced tips and tricks”? SharePoint communities are where we learn what is next in SharePoint and how other peers are performing tasks in SharePoint.

This one-hour web seminar was presented by Tom Robbins on Tuesday, April 7th. Covered in this web seminar were some cools tips and tricks from working with Lists to working with Libraries as well as managing permissions.

Don’t miss some cool new things from a seasoned SharePoint expert. Check out the slides and recording here!

 

Web Seminar Recap: PM Excellence: Leveraging DevOps and Agile for Customer Value-Driven Outcomes

written by: Jennifer Johnson on April 8th, 2015

The DevOps “Way” of thinking is sweeping the more successful IT departments we read about. The implications are rippling across project and program management domains. If you are a project or program manager, team leader, or business analyst, the time has come for YOU to understand how to derive value from the DevOps way of thinking and create positive impacts on your operational methods, applications, and your continuous deployment model.

The DevOps way is disrupting the conventional understanding of the value chain across projects – and not just hard IT projects. As new capabilities and evidence of value arise from successfully implementing the DevOps way of thinking and working, it is important to help team leaders bridge the gap between traditional project and IT learning and the newer DevOps way such that we leverage existing resources and optimize for the future.

This one-hour web seminar was presented by Richard Jenny, veteran Program Manager and DevOps Director, on April 7, 2015.  Richard some real-world insight and impact of combining Project Management, Agile and DevOps practices to realize significant ROI on both project and operational work.

Missed this web seminar? Find the slides and recording here!

 

Understanding the SharePoint Disposition Workflow – How To Use It To Manage Document Retention

written by: Tom Robbins on April 7th, 2015

The Disposition Approval workflow is an OOTB workflow that has been around since SharePoint 2010.  I have never known a customer to utilize it, but if implemented creatively, it can give value to Site Owners to help with document lifecycle management.

The Disposition Approval was designed for use on a piece of content when that content is ready for deletion.  It allows the user to review and decide whether to retain or delete by completing the workflow task.  The task looks like this when opened:

1

OOTB the workflow does not notify anyone by email like an approval task would so the users would have to know to manually check the workflow task list to see if any tasks need review.  The lack of some sort of notification is what makes the workflow seem a little un-user-friendly.  But I implement it in a way that can get around the lack of notification.  I display the workflow task list on the appropriate page.  It can be placed strategically on the site home page or on the same page as the document library containing the content.  You can then set alerts on the task list to notify users when a new disposition task has been created.

The workflow is best used with the Information Management Policy by creating a Retention policy that starts the workflow at the end of some period.  See below the policy settings on a document/content type.

2

When all set up with the Disp WF tasks displayed alongside the document library, it looks like this.  You can see that there are documents that need approval for deletion.

3

The steps to set all this up:

  1. You’ll need a library or a content type to associate the workflow to, so create that.
  2. Create the Disposition Workflow on the Library ribbon under Add Workflow.
  3. Use a “New Task” list and a “New Workflow” history list in the setup.
  4. After you have created the workflow, the new task list will be in the site contents.  Go ahead and edit the page of the document library and add the App web part for the workflow task list.
  5. You can configure any view you want, but by default it will only show active tasks as others get deleted upon completion.
  6. Set up Alerts or Permissions on the workflow task list as needed.  Make sure any participants have Edit Items permission.
  7. You can start the workflow manually test it if you want.
  8. If you want to associate the workflow with an Informaton Management Policy for retention, you can do that now (I don’t explain it here – search for a previous blog post on how to do that)
  9. Open a task and approve deletion.

That’s pretty much it!  Enjoy working with Disposition Approval workflow.

 

Video Demo: Using the Features of the SharePoint 2013 News Feed

written by: Tom Robbins on March 31st, 2015

 

CISM Exam Process

written by: Gwen Bettwy on March 30th, 2015

The CISM exam is a little different than other exams that one can take at a local Pearson Vue or Prometric testing location.  The difference is that ISACA exams are still paper-based using scantron bubble sheets, so local testing centers will be of no value for those that want to sit for an ISACA exam.  Additionally, the exams are only offered 2-3 times annually in certain locations around the world.  Therefore, one must plan several months in advance to be able to take one of these examinations.

The first step to becoming a Certified Information Security Manager is to choose when and where you would like to sit for the exam.  A list of the current testing locations can be found at www.isaca.org/examlocations.  Although the exam is offered in several metropolitan locations around the world, be prepared to travel a bit to get to the location closest to you.  Important dates pertaining to the 2015 examination cycle are below:

Click to continue »

 

Video Demo: SharePoint 2013 Wiki Libraries

written by: Tom Robbins on March 24th, 2015

Click to continue »

 

Web Seminar Recap: Reporting with TFS 2013

written by: Jennifer Johnson on March 23rd, 2015

TFS 2013 offers teams exciting capabilities for managing everything from requirements, to test cases, to builds, to issues. On top of all this functionality, a robust reporting system exists. There are many ways to report on data from TFS, though. In this webinar, we explored the options, talked about the new charting capabilities of TFS 2013, and did a demo of several reporting techniques – including Excel Services, charts, and SQL Reporting Services.

This one hour webinar was presented by our resident Agile release and TFS expert: Bryon Brewer. Missed it? You can find the slides & recording here.

 
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